Offshore Software Development for US Companies

USA at a glance

Time difference

India is 9.5 hours ahead of US Eastern and 12.5 ahead of US Pacific

Overlap policy

A guaranteed daily block covering US Eastern mornings; calls scheduled in your hours, not ours

Contracting entity

Easywork Solutions Private Limited, India — fixed-scope statement of work with milestone payments

Invoicing

USD, by international wire. Form W-8BEN-E supplied for your records

Withholding

As a foreign vendor we do not withhold US tax. Your accountant should confirm your own reporting obligations

IP terms

Full IP assignment plus source, design files and infrastructure credentials on final payment

Risk structure

Milestone payments with working code delivered at each stage, so exposure is limited to the current milestone

Contracts, IP and payment

We contract under Easywork Solutions Private Limited with a fixed-scope statement of work, milestone payments, an NDA if you want one, and full IP assignment on final payment. We invoice in USD and receive by international wire.

On tax: as a foreign vendor we do not withhold US tax, and you will typically issue a Form W-8BEN-E request — we provide it. Your accountant should confirm your own reporting obligations; we are describing what we supply, not giving tax advice.

One structural point worth raising early: the IP assignment needs to be in the contract, not implied by payment. US buyers who later raise capital or sell the business will have that chain examined, and reconstructing an assignment from an offshore vendor after the fact is considerably harder than getting the clause right at the start.

How we handle specification quality

Since ambiguity is the actual cost driver, most of our process is aimed at removing it before code is written. Written scope with acceptance criteria per milestone. Screen designs signed off before the build of that screen. A data model agreed early, because it is the most expensive thing to change later.

During the build we work in visible increments against a staging URL you can open at any time. That matters more offshore than locally: seeing the actual thing is the fastest way to discover that a written requirement meant something different in your head than in ours.

We also flag interpretation actively rather than silently choosing. When a requirement admits two readings, you get a note stating both, our recommendation and which we will proceed with absent an answer. It takes a minute to write and routinely saves a rebuild.

How a USA project runs

1. 1

   Scope and acceptance criteria in writing

   A fixed-scope statement of work with per-milestone acceptance criteria, agreed before development. Offshore projects fail on ambiguity far more often than on capability.

2. 2

   Set the overlap and communication contract

   We agree the guaranteed daily overlap block in your timezone, who the single point of contact is on each side, and how decisions get recorded.

3. 3

   Data model and designs signed off

   The expensive-to-change decisions are settled first, with screen designs approved before the corresponding build starts.

4. 4

   Build in visible increments

   A staging URL open to you at any time plus regular working increments, because seeing the real thing is the fastest way to catch a requirement that was understood differently on each side.

5. 5

   Flag interpretations rather than guessing

   Where a requirement admits two readings you get both, our recommendation, and the default we will proceed on if no answer arrives — so a twelve-hour gap never costs a day.

6. 6

   Milestone delivery and final handover

   Working code in your repository at each milestone, then full IP assignment, source, design files and infrastructure credentials on final payment.

How to evaluate a software company in USA

These are the questions worth asking any vendor bidding for your work, ourselves included. A firm that answers them directly is telling you more than a client logo wall does.

• Ask for the IP assignment clause in writing before starting. US diligence will examine the chain later, and reconstructing it from an offshore vendor afterwards is genuinely difficult.
• Ask what specific overlap hours you get, in your timezone, and whether that requires the team to work nights. A vendor promising full US-hours coverage from India is describing a turnover problem you will inherit.
• Structure payment by milestone with working code delivered at each stage, so your exposure never exceeds the current milestone.
• Ask how ambiguity is handled: is there a written decision log, and does work proceed on a flagged default rather than stalling for a day?
• Be honest with yourself about whether your requirements are knowable. Offshore suits specified work; exploratory product discovery is where the rate advantage quietly disappears.